Preparation of Manuscripts

Preparation of manuscripts:

1.         Manuscripts must be written in English.  Authors whose native language is not in English are recommended to seek the advice of a native English speaker, if possible, before submitting their manuscripts. Please use person first language; that is a person with an injury, not an injured person. Peerwith offers a language and copyediting service to all scientists who want to publish their manuscript in scientific peer-reviewed periodicals and books.

2.         Manuscripts should be typed on one side of the paper only, with wide margins and double spacing throughout.  For the electronic file of the text you may use any standard word processor.  Do not use page layout software and do not send PostScript files of the text. The preferred length of a manuscript is 20-30 pages double spaced (not including references, tables or figures), Typically, the journal only publishes data collected within the past 5 years. Include the degree to which your paper builds on and advances on knowledge published within WORK.

3.         Manuscripts should use wide margins and double spacing throughout, including the abstract, footnotes and references. Every page of the manuscript, including the title page, references, tables, etc., should be numbered. However, in the text no reference should be made to page numbers; if necessary, one may refer to sections. Try to avoid the excessive use of italics and bold face.

4.         Manuscripts should be organized in the following order:

  • Title page
  • Introduction
  • Body of text (divided by subheadings)
  • Conclusion
  • Acknowledgements
  • References
  • Tables
  • Figure captions
  • Figures


5.         Headings

Headings and subheadings should be numbered and typed on a separate line, without indentation. SI units should be used, i.e., the units based on the metre, kilogramme, second, etc.


6.         Title page

  • The title page should provide the following information:
  • Title (should be clear, descriptive and not too long)
  • Name(s) of author(s); please indicate who is the corresponding author
  • Full affiliation(s)
  • Present address of author(s), if different from affiliation
  • Complete address of corresponding author, including tel. no., fax no. and e-mail address
  • Abstract
  • Keywords (3-5 words not in your title) 


7.         Abstract

The abstract should be clear, descriptive, self-explanatory and not longer than 200 words, it should also be suitable for publication in abstracting services.
The abstract for research papers should follow the “structured abstract” format. Section labels should be in bold uppercase letters followed by a colon, and each section will begin on a new line.


8.         Tables

  • Tables should be numbered according to their sequence in the text. The text should include references to all tables.
  • Each table should be provided on a separate page of the manuscript. Tables should never be included in the text.
  • Each table should have a brief and self-explanatory title.
  • Column headings should be brief, but sufficiently explanatory. Standard abbreviations of units of measurement should be added between parentheses.
  • Vertical lines should not be used to separate columns. Leave some extra space between the columns instead.
  • Any explanations essential to the understanding of the table should be given in footnotes at the bottom of the table.
  • Table captions should be provided all together on a separate sheet.


9.         Figures

  • Figures should be numbered according to their sequence in the text. The text should include references to all figures.
  • Each figure should be provided on a separate sheet. Figures should not be included in the text.
  • Color figures can be included, provided the cost of their reproduction is paid for by the author.
  • For the file formats of the figures please take the following into account: line art should be have a minimum resolution of 600 dpi, save as EPS or TIFF grayscales (incl photos) should have a minimum resolution of 300 dpi (no lettering), or 500 dpi (when there is lettering); save as tiff do not save figures as JPEG, this format may lose information in the process; do not use figures taken from the Internet, the resolution will be too low for printing; do not use colors in your figures if they should be printed in black & white, because this will reduce the print quality (note that in software often the default is color, you should change the settings)
  • For figures that should be printed in color, please send both a hard copy (to be used for the paper publication), and a CMYK encoded EPS or TIFF (used for the electronic publication)
  • Each figure should be identified by its number. If necessary, indicate top or bottom of figure.
  • Figures should be designed with the format of the page of the journal in mind. They should be of such a size as to allow a reduction of 50 %.
  • On maps and other figures where a scale is needed, use bar scales rather than numerical ones, i.e., do not use scales of the type 1:10,000. This avoids problems if the figures need to be reduced.
  • Each figure should have a self-explanatory caption. The captions to all figures should be typed on a separate sheet of the manuscript.
  • Photographs are only acceptable if they have good contrast and intensity
  • Each illustration should be provided on a separate sheet.  Illustrations should not be included in the text.  The original drawings (no photocopies) are required.  Electronic files of illustrations should preferably be formatted in Encapsulated PostScript Format.
  • Footnotes should be kept to a minimum, and they should be provided all together on a separate sheet.


10.            References

The reference style for WORK is Vancouver style

1. Place citations as numbers in square brackets in the text. All publications cited in the text should be presented in a list of references following the text of the manuscript. Only articles published or accepted for publication should be listed in the reference list. Submitted articles can be listed in the text as (author(s), unpublished data).

2. All authors should be listed in the reference list.

3. References must be listed in Vancouver style:

[1] Rose ME, Huerbin MB, Melick J, Marion DW, Palmer AM, Schiding JK, Kochanek PM, Graham SH. Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res. 2002; 935(12): 406.
[2] Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St. Louis: Mosby; 2002.
[3] Berkow R, Fletcher AJ, editors. The Merck manual of diagnosis and therapy. 16th ed. Rahway (NJ): Merck Research Laboratories; 1992.
[4] Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGrawHill; 2002. p. 93113.
[5] Canadian Cancer Society [homepage on the Internet]. Toronto: The Society; 2006 [updated 2006 May 12; cited 2006 Oct 17]. Available from:


11.       Footnotes

  • Footnotes should only be used if absolutely essential. In most cases it is possible to incorporate the information in the text.
  • If used, they should be numbered in the text, indicated by superscript numbers and kept as short as possible 


12.       Copyright

Authors submitting a manuscript do so on the understanding that if their paper is accepted for publication, copyright in the article, including the right to reproduce the article in all forms and media, shall be assigned exclusively to the Publisher.


13.       Quoting from other publications

An author, when quoting from someone else's work or when considering reproducing a figures or table from a book or journal article, should make sure that he is not infringing a copyright.

Although in general an author may quote from other published works, he should obtain permission from the holder of the copyright if he wishes to make substantial extracts or to reproduce tables, plates or other figures. If the copyright holder is not the author of the quoted or reproduced material, it is recommended that the permission of the author should also be sought. Material in unpublished letters and manuscripts is also protected and must not be published unless permission has been obtained. Submission of a paper will be interpreted as a statement that the author has obtained all the necessary permission. A suitable acknowledgement of any borrowed material must always be made.] 


14.       Proofs

The corresponding author is asked to check the galley proofs (the publisher will execute a cursory check only). Corrections other than printer's errors, however, should be avoided. Costs arising from such corrections will be charged to the authors.


15.       PDF Author's Copy

The corresponding author of a contribution to the journal will receive a complimentary PDF Author’s Copy of the article, unless otherwise stated. This PDF copy is watermarked and for personal use only. A free PDF copy will not be provided for conference proceedings and abstract issues.


16.      How to order offprints, reprints, pdf, extra journals, books

An order form for a PDF file without watermark, reprints or journal copies will be provided along with the PDF proof.
If you wish to order reprints of an earlier published article, please contact the publisher for a quotation.
IOS Press, Fax: +31 20 687 0019. Email:

An author is entitled to 25 % discount on IOS Press books. See Author's discount (25%) on all IOS Press book publications.


17.       Open Access Option

The IOS Press Open Library® offers authors an Open Access (OA) option. By selecting the OA option, the article will be freely available from the moment it is published, also in the pre-press module. In the Open Library® the article processing charges are paid in the form of an Open Access Fee. Authors will receive an Open Access Order Form upon acceptance of their article. Open Access is entirely optional.
See also our website for more information about this option IOS Press Open Library®.

Work Transition Narratives:

Work Transition Narratives is a forum for individuals to tell their own stories of how successful work transitions were accomplished. The intent of the column is for clients who have successfully transitioned into, between, or out of occupations to tell their stories in narrative form. Authors are asked to follow the basic format outlined below.

Story Format
Description of life prior to transition
Catalyst leading to the need for transition 
Life after transition 
Factors that made the transition successful 
End article by asking readers to consider or reflect on certain points

Stories should be 3-5 double spaced pages. References are not required unless specific reference is made to anything in text.

Submit your manuscript for this column to:

Lynn Shaw PhD,
Occupational Scientist
Dalhousie University
Forrest Building, Room 215
5869 University Avenue
Halifax, NS B3H 4R2


Authors of published articles (non-prepress, final articles) will be contacted by Kudos. Kudos is a service that helps researchers maximize the impact and visibility of their research. It allows authors to enrich their articles with lay metadata, add links to related materials and promote their articles through the Kudos system to a wider public. Authors will receive no more than three emails: one invitation and a maximum of two reminders to register for the service and link the published article to their profile. Using and registering for Kudos remains entirely optional. For more information, please have a look at our authors section.


Would you like some pointers on how to help your research achieve a wider reach and greater impact? Please consult our Promotional Toolkit for Authors for tips.