Instructions to Authors
Submission of an article is understood to imply that the article is original and unpublished and is not being considered for publication elsewhere. WORK is committed to the highest ethical standards and best practices in publishing and follows the code of conduct for Committee on Publication Ethics and the ICMJE. Any possible conflict of interest, financial or otherwise, related to the submitted work must be clearly indicated in the manuscript.
Please note that for articles submitted and accepted after 1 January 2023, authors are required to pay a publication fee of €300/$300. Publication fees do not apply to feature solicited articles, book reviews, letters to the editor, and COVID-19 articles.
A waiver request for the publication fee should be submitted before the initial submission of a paper. Please send your title, abstract, keyword list and author list including affiliations to the Editor-in-Chief, Karen Jacobs (firstname.lastname@example.org), along with your motivation for the waiver. Your request will be evaluated. Waivers are available for corresponding authors from low-income countries as identified by the Hinari Project (https://www.research4life.org/access/eligibility/).
Note: All publication fees are waived for papers submitted via AOTA 2023. To process this waiver, please contact Axana Scherbeijn (email@example.com) prior to submission.
Changes to authorship
Please note that changing the authors list (i.e. adding / removing authors, or changing the order) is not allowed after submission of the manuscript, unless the journal editor and all co-authors are informed and are in agreement with this change. Please see the IOS Press authorship policy for further information.
Submission of manuscripts
Authors are requested to submit their manuscript electronically to the journal's online submission system. Note that the journal does not accept submissions from authors using nondescript, anonymous email addresses (yahoo.com, gmail.com, 163.com, rediffmail.com, etc.).
In order for WORK to continue to review manuscripts with a double blind peer review process, please do not include a title page or author information in your submission. The online submission system (Editorial Manager) will collect that information and generate a title page.
Preparation of manuscripts
1. Manuscripts must be written in English. Authors whose native language is not in English should seek the advice of a native English speaker, before submitting their manuscripts. Please use first person language (i.e. a person with an injury, not an injured person)
2. Typically, the journal only publishes data collected within the past 5 years
3. Manuscript formatting
- Submit a Word document, not a PDF
- Wide margins – do not use columns
- Double spacing throughout the manuscript
- Manuscripts should be max. 20 pages (no more than 7500 words), excluding references, tables and figures
- Do not use page layout software and do not send PostScript files of the text
- Number all pages
- Avoid excessive use of bold and italics
- Tables and figures should be included at the end of the manuscript or as attachments
- Headings and subheadings should be numbered and typed on a separate line, without indentation
4. Manuscripts should be organized in the following order:
- 3-5 keywords that are not in your title
- Body of text (divided by subheadings: Introduction, Methods, Results, Discussion, Conclusion)
- Tables and captions (10 max.)
- Figures and captions (10 max.)
- Title (should be clear, descriptive and not too long)
- The abstract should be clear, descriptive, self-explanatory
- No longer than 250 words
- The following subheadings should be used: BACKGROUND, OBJECTIVE,
METHODS, RESULTS, CONCLUSIONS
It should also be suitable for publication in abstracting services
- Keywords (3-5 words that are not in your title. Keywords should be terms from the MeSH database)
6. Materials and methods
Please include an explicit statement in the materials and methods section that procedures involving experiments on human subjects are done in accord with the ethical standards of the Committee on Human Experimentation of the institution in which the experiments were done or in accord with the Declaration of Helsinki of 1964 and its later amendments or comparable ethical standards. The approval number of the Ethics Committee or the institutional review board and its affiliation together with the date of approval, or alternative identifiers, must be added as part of the statement. Studies exempt from Institutional Review Board approval should report the reason for exemption, e.g. “This study, as a literature review, is exempt from Institutional Review Board approval”. Editors reserve the right to reject papers if there is doubt whether appropriate procedures have been used.
Patients have a right to privacy that should not be infringed without informed consent. Identifying information, including patients' names, initials, or hospital numbers, should not be published in written descriptions, photographs, and pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that a patient who is identifiable should be shown the manuscript before it is published. When informed consent has been obtained it should be indicated in the Methods section.
Manuscripts should adhere to the EQUATOR Network reporting guidelines relevant to the research design.
Specify the acknowledgements. If there are none, you can still include this section and insert "The authors have no acknowledgments".
Conflict of interest
Statement of any potential conflicts should be clearly identified at the end of the paper. If there is no conflict of interest to declare, you must still include this section and insert the following statement: "The authors declare that they have no conflict of interest."
Specify sources of funding. If there are none, you can still include this section at the end of the paper and insert "The authors report no funding".
- Tables should be numbered according to their sequence in the text. The text should include references to all tables
- Tables should be kept to a minimum (10 tables max. Additional tables can be included as supplementary materials).
- Each table should have a brief and self-explanatory title and a table caption
- Column headings should be brief, but sufficiently explanatory. Standard abbreviations of units of measurement should be added between parentheses
- Any explanations essential to the understanding of the table should be given in footnotes at the bottom of the table
- Figures should be numbered according to their sequence in the text. The text should include references to all figures
- Figures should be kept to a minimum (10 figures max. Additional figures can be included as supplementary materials).
- For the file formats of the figures please take the following into account: line art should be have a minimum resolution of 600 dpi, save as EPS or TIFF; grayscales (incl. photos) should have a minimum resolution of 300 dpi (no lettering), or 500 dpi (when there is lettering); save as tiff, not as JPEG, this format may lose information in the process
- Figures should be designed with the format of the page of the journal in mind. They should be of such a size as to allow a reduction of 50%
- On maps and other figures where a scale is needed, use bar scales rather than numerical ones, i.e. do not use scales of the type 1:10,000. This avoids problems if the figures need to be reduced
- Photographs are only acceptable if they have good contrast and intensity
- References must be listed in Vancouver style. Place citations as numbers in square brackets in the text. All publications cited in the text should be presented in a list of references following the text of the manuscript. Only articles published or accepted for publication should be listed in the reference list. Submitted articles can be listed in the text as (author(s), unpublished data).
- References should be kept to a minimum (80 references max.).
- Examples of references in Vancouver style:
 Rose ME, Huerbin MB, Melick J, Marion DW, Palmer AM, Schiding JK, et al. Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res. 2002; 935(12): 406.
 Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St. Louis: Mosby; 2002.
 Berkow R, Fletcher AJ, editors. The Merck manual of diagnosis and therapy. 16th ed. Rahway (NJ): Merck Research Laboratories; 1992.
 Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGrawHill; 2002. p. 93113.
 Canadian Cancer Society [homepage on the Internet]. Toronto: The Society; 2006 [updated 2006 May 12; cited 2006 Oct 17]. Available from: http://www.cancer.ca/.
- Footnotes should only be used if absolutely essential. In most cases it is possible to incorporate the information in the text
- If used, they should be numbered in the text, indicated by superscript numbers and kept as short as possible
11. Pre-press and proofs
- When manuscripts are listed online in “pre-press”, the version that appears is often not the final typeset version with authors corrections. Authors will have the opportunity to make minor corrections during the review of proofs
- The corresponding author is asked to check the galley proofs (the publisher will execute a cursory check only). Corrections other than printer’s errors, however, should be avoided. Costs arising from such corrections will be charged to the authors
12. Quoting from other publications
An author, when quoting from someone else's work or when considering reproducing a figure or table from a book or journal article, should make sure that he is not infringing copyright. Although in general an author may quote from other published works, he should obtain permission from the holder of the copyright if he wishes to make substantial extracts or to reproduce tables, plates or other figures. If the copyright holder is not the author of the quoted or reproduced material, it is recommended that the permission of the author should also be sought. Material in unpublished letters and manuscripts is also protected and must not be published unless permission has been obtained. Submission of a paper will be interpreted as a statement that the author has obtained all the necessary permission. A suitable acknowledgement of any borrowed material must always be made.
13. How to order offprints, reprints, pdf, extra journals, books
- The corresponding author of a contribution to the journal is entitled to receive 1 watermarked copy of the electronic article pdf free of charge. An order form for offprints, journals or a pdf file without watermark will be provided along with the galley proofs
- If you wish to order reprints of an earlier published article, please contact the publisher for a quote. IOS Press, E-mail: firstname.lastname@example.org
- Authors are entitled to a 25% discount on books. See author's discount (25%) on all IOS Press book publications.
Authors of published articles (non-prepress, final articles) will be contacted by Kudos. Kudos is a service that helps researchers maximize the impact and visibility of their research. It allows authors to enrich their articles with lay metadata, add links to related materials and promote their articles through the Kudos system to a wider public. Authors will receive no more than three emails: one invitation and a maximum of two reminders to register for the service and link the published article to their profile. Using and registering for Kudos remains entirely optional. For more information, please have a look at our authors section.
HOW TO PROMOTE YOUR WORK
Would you like some pointers on how to help your research achieve a wider reach and greater impact? Please consult our Promotional Toolkit for Authors for tips.